When a physician retires, terminates employment, or otherwise leaves a medical practice, he or she is responsible for:
- ensuring that patients receive reasonable notification and are given the opportunity to obtain copies of their records or arrange for the transfer of their medical records to another physician; and
- notifying the board when they are terminating practice, retiring, or relocating, and therefore no longer available to patients, specifying who has custodianship of the records, and how the medical records may be obtained.
Employers of the departing physician are not required to provide notification, however, the departing physician remains responsible for providing notification consistent with the rules under §165.5.
Under Board rule 165.5, other licensed physicians remaining in the practice may not prevent the departing physician, required to provide notice, from posting notice and the sign.
A physician, physician group, or organization (professional association, non-profit health organization, etc.) may not withhold information from a departing physician, required to provide notice, that is necessary for notification of patients.
Board rule 165 in its entirety is available for review here.